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YM Photography Wedding Day Questionnaire

Please provide the following information. It helps us to build your wedding day photography timeline and get an idea of the activities and elements of your day that are the most important to you. We do understand that timelines are very fluid during live events and that last minute changes or scheduling do occur. Please do not worry if you fill in times and they change. We are more concerned with events being listed than the exact time they will occur.

Please have this completed at least one month prior to your wedding. 

A note about shot lists.

At YM Photography, we do not work from shot lists as we feel it hinders the photographic process and could result in missed shots while checking items off a list. In addition, we feel we should be photographing everything and anything around us. Not only does this provide the shots you would expect but those spontaneous moments you can't plan for. 

In addition to the above, due to the nature of live events, we cannot guarantee certain shots which we believe having a shot list alludes to. Situations beyond our control may arise but we make every effort to capture your day as completely as possible. Some examples of situations beyond our control: sudden intervention of wedding guests trying to get their own photos or video, unexpected weather changes or issues with the venue itself.

By answering the questions below, we will be fully aware of where we need to be and when, eliminating some of the unexpected.

About You
Name *
Name
Wedding Date *
Wedding Date
Typically done 2-3 days prior to your wedding date to check-in, say hi and assure you that we will be there on your big day. Completed questionnaire will be needed for the call so that we can go over timeline and any other special considerations.
About Your Wedding
Please let us know their names so we can address them properly.
Please let us know their names so we can address them properly.
Do you have a cousin who is only in the country for your wedding? An old grandparent that you would like captured? Do you just want to see a photo of your mother dancing? Please let us know about any special guests below?
We love to take photos of the wedding stationary suite with add-ons that compliment your wedding. If a flower falls off your bouquet or you have extra ribbon that matches, please save them for us to use for the photos.
If you would like us to photograph items such as your invitations, wedding favors, etc using pre-designed sets (flowers, wooden boxes, coordinating ribbons, etc), please list them below. We will have you send them to the studio address at least one month prior to your wedding. This is a free of charge service and we will return the items on your wedding day.
Do you want lots of photos of your guests? Should it be all about you? Help us understand your priorities so we can focus on what is most important to you.
ie We once had a couple who couldn't agree on the main course offerings (she said chicken, he said duck) for their wedding. To inject humor into the evening the bride secretly ordered a duck shaped groom's cake and presented it immediately following the toasts. In another case, we had a bride surprised by a military family member who secretly took leave to attend the event.
Pre-wedding
Address for where bride will get ready. *
Address for where bride will get ready.
Please provide any room numbers or building names.
We typically arrive 30 minutes prior to hair and make-up being done. This allows plenty of time for pre-wedding photos. Do not worry if you are running late on your wedding day. We expect this. We use this time as a guide for arrival at your pre-wedding location. Wedding timelines are always fluid.
I do Bride and Bridesmaid photos prior to the ceremony. Your hair and make-up is fresh, you are excited and it allows more time for the formal photos during the cocktail hour. Photos to be taken at this time: Individual of each bridesmaid, bride and group formals. These photos take approximately 15 minutes for bridesmaids and 20-30 minutes for Bridals (bride alone). Do you have any special photo requests at this time?
Address for where groom will get ready.
Address for where groom will get ready.
Please provide any room numbers or building names.
My second shooter will do Groom and Groomsmen photos prior to the ceremony. This allows more time for the formal photos during the cocktail hour. Photos to be taken at this time: Individual of each groomsmen, groom and group formals. These take approximately 15 minutes for groomsmen and 10-15 minutes for groom alone. Do you have any special photo requests at this time?
Will there be a planned first look?
If there is a first look, will bridal party formals be done before the ceremony?
Will there be a parent first look with either groom or bride?
ie Groomsmen wearing bride's family's tartan socks. Bride wearing mother's veil.
The ceremony
Wedding Ceremony Start Time *
Wedding Ceremony Start Time
Address for Ceremony location *
Address for Ceremony location
I have arrived early at ceremony locations to find that I'm in the middle of the woods with ten trails going in every direction and no cell service. If your ceremony is in a location that is not obvious to a first time visitor, please provide detailed directions (even if you are going to post signs, please still provide directions as sometimes bridal party and guests are familiar with area but we may not be).
Which of the following will be a part of your wedding?
Formal Photos
Cocktail Hour Start Time *
Cocktail Hour Start Time
Formal Photos normally take place during the cocktail hour.
Family photos are done immediately following the ceremony so guests may leave for the cocktail hour as soon as possible. I recommend at least 15 minutes for immediate family only and up to 30 minutes for large or extended families. Please let me know below if there are any special relationships or circumstances I should know about.
I recommend at least 20 minutes to complete formal photos. These are for bridal party only and are typically done immediately following the family portraits. These will include bridal party group, bride/groom separately with groomsmen and bridesmaids (groom with bridesmaids, bride with groomsmen, etc).
This is a special time for the two of you to connect. I have the bridal party and family continue on to the cocktail hour prior to beginning. I recommend at least 30 minutes for these photos.
The Reception
Reception Start Time *
Reception Start Time
Address for Reception
Address for Reception
What time will the reception area be completely setup?
What time will the reception area be completely setup?
I've found that it is much easier to photograph the reception area prior to the start of the wedding. This ensures that the area is guest-free. We typically go to the reception area to capture details before going to the pre-wedding getting ready locations.
Will there be a bridal party dance?
Will there be a traditional first dance for the bride and groom?
Will there be a father/daughter dance?
Will there be a mother/son dance?
Will there be an anniversary dance?
What time will Dinner be served?
What time will Dinner be served?
Will there be a dollar dance?
The Vendors
If you have planned a timeline of events with your DJ, we would love a copy for our records.
What time will the flowers be arriving?
What time will the flowers be arriving?
What time will the cake be delivered and set up?
What time will the cake be delivered and set up?
Your Departure
What time is your departure?
What time is your departure?
If your reception runs later than 9pm, I recommend doing a staged departure at that time. Many guests, especially those that are older or have children will leave between 9 and 930pm. By doing the departure at a set time, this allows the majority of your guests to participate.
After your wedding
Bride and Groom's address after the wedding.
Bride and Groom's address after the wedding.
Do we have your permission to submit your wedding for publication?
We love our couples and weddings so we'd love permission to submit your wedding for publication. We want to show the world all the hard work that went into day (by you and vendors) and the images we carefully curated to show off that work. Please note that some weddings do not fit the editors criteria at that time so may not be submitted immediately. Examples of websites where weddings may be submitted: Green Wedding Shoes, The Knot, etc.
ie Where you met. How the proposal happened. Any fun or quirky details about your relationship. Was there special meaning behind your venue choice? What details are you particularly proud of. A great story always helps the submission process.